Smart play is a serious team-building strategy

By Lisa Calautti

 

Richard Shrapnel is amongst only a small handful of Lego® Serious Play® Facilitators in Australia. Lego® Serious Play® involves using Lego bricks to bring together leaders and their staff to unite them in problem-solving to help create a cohesive business approach.

 

Building blocks of better business

Shrapnel strongly believes this is an effective tool to help develop better business strategy. He came across Lego® Serious Play® in 2002 via an article in AFR Boss reviewing CUB’s use of the method. He completed the facilitator’s course in Enfield, Connecticut, USA in 2003 and again in 2011, this time in Singapore, learning about the program’s methodology and science.

Shrapnel says the method is particularly popular in Asia, the USA and Europe. “In Australia the typical response I get is, ‘But this is a toy and it’s play and therefore it’s not serious!’”

It is a statement which Shrapnel can easily counter. He is passionate about this Lego method as a valuable learning technique and its power in getting people to use their left and right brains to bring creative logic together and their imagination to create stories around an image they build. “It actually allows you to tap into thoughts which you would otherwise not consider and to be far more creative,” he explains.

 

Serious play in action

Lego® Serious Play® workshops last from a half day up to three days and have been popular amongst medium-to-large corporations, not-for-profit organisations as well as religious groups. A typical workshop begins by proposing an individual activity, for example, ‘build your dream job’.

“It’s getting people used to expressing themselves through building a model and once they are comfortable with that you then come back to the business side,” Shrapnel says. “The tool and methodology allow people to communicate at a level that they otherwise would not be able to reach, and to build an outcome that they can then take away as a combined group. That is the power of it.”

As the workshop progresses and attendees are comfortable with using the specially selected Lego bricks, they come together to form a single model as a team to begin a narrative of their business. It is at this stage participants can see environmental factors around the model and their impact.

“Here’s your part of the business, here’s my part of the business and that is the market. These are the competitors, the technology … all impacting what we do. And because it is now a 3D model, it’s very rich and you walk around it and look at it from a different angle.”

As it is built, each person not only tells their story, but everyone tells a new combined story. “Every person speaks to the model explaining this is our story, our business, and how we will be effective and achieve the outcomes we seek.”

This article originally appeared in the September 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.

Tips on becoming a stand-out leader

Sir John Storey Award winner, Gemma Wood MIML, is thriving as an emerging leader in the male-dominated sector of engineering and infrastructure. Leadership Matters asked her for her tips on becoming a stand-out young leader.

 

1. BROADEN YOUR MIND

Gemma_Wood
Gemma Wood MIML

I volunteered in Kenya and deliberately picked somewhere that’s basically as far away from home as I could get. It was a really good experience because I not only discovered more about the Kenyans’ culture but also learned so much more about my own culture. It opened my mind a lot.

 

2. RESPECT DIFFERENCES

It’s important to understand that factors like people’s upbringing and culture, background, language and spirituality contributes to how they think and operate. As leaders, it’s our responsibility to have some insight into that and consider what might make people comfortable and how best to work with them. For example, I must be aware of the wording I use and how I speak to someone. Acknowledging that some things are ‘different’, not weird. How we speak can have such an impact on a person.

 

3. LEAD WITH HEART

An unforgettable leadership moment for me was when my boss was faced with a situation that was not in the best interest of his people. My boss, as the leader, decided to put his people’s wellbeing first, no matter how much money it cost the business. And to me it is so incredibly important for leaders to back their team, having their best interests at heart. When people feel really appreciated and feel that they’re adding value, you’re going to get that discretionary effort out of them. They’re going to be really positive and invested in what they do.

 

4. RECOGNISE TRUE RESILIENCE

There’s a lot of talk about resilience. It’s such a buzzword. But I think, no matter how resilient a person is, it’s important to notice when high stress becomes the norm. That’s when you need to recognise enough is enough, and say ‘no’. Resilience is a great thing to work on and build up, but high stress should never ever become the norm because then you can’t bounce back. So, it’s an awareness of when to be resilient or when things have gone too far, and you have to say ‘no’ for your health or the health of your team.

This article originally appeared in the June 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.

What leaders need to know about modern slavery laws

By Elizabeth Ticehurst

 

It is hard to reconcile slavery – mostly thought of as a barbaric ancient practice – with the modern Australian workplace. Our employment laws and regulations are amongst the strictest in the world and our minimum wage is easily one of the highest. However, the reality is that practices such as forced labour and debt servitude still exist, even in developed countries, and can likely be found in the operations or supply chains of most businesses. Reliance on imported goods from regions such as South East Asia means that Australian companies are significantly exposed.

Until now, these connections to slavery and exploitation were hidden behind complex global distribution networks. But new legislation will force Australian businesses to inquire into and report on modern slavery risks in their operations and supply chains.

 

WHO WILL BE AFFECTED?

Two modern slavery laws have now been passed in Australia – the Modern Slavery Act 2018 (Cth) and the Modern Slavery Act 2018 (NSW). While both laws have a similar aim and content, the NSW law covers organisations carrying on business in the state with an annual revenue of A$50 million or more. The Federal Act has a higher annual revenue threshold of A$100 million but applies nationwide. Larger companies will not have to report under both schemes, as companies who report under the federal scheme will be exempt from making reports under the NSW scheme.

It is also worth noting that New Zealand organisations with revenues in Australia of more than A$100 million will be also subject to the federal requirements too.

 

WHAT ARE COMPANIES REQUIRED TO DO?

Under both laws, a company must produce an annual report on modern slavery in their operations and supply chains. The reports must be approved by the board of directors and will be made public by the respective governments. Broadly, the reports must cover six main criteria:

 

  • The entity’s structure, operations and supply chain
  • Risks of modern slavery practices in the entity’s supply chain (including any entities owned or controlled by the reporting entity)
  • Actions taken to assess and address modern slavery risks, including due diligence and remediation processes
  • How the entity assesses the effectiveness of its actions
  • The process of consultation with entities owned and/or controlled by the entity
  • Any other relevant information.

 

IS REPORTING THE ONLY OBLIGATION?

The short answer is yes. At present, neither law requires any entity to take concrete steps to prevent or eliminate modern slavery in its supply chain. However, because the reports will be made public, it seems pertinent to ask what you want your report to look like.

Organisations that value their public image will want to produce a report that paints the company in a positive light and highlights the efforts they have made to ensure ethical practices in their operations and supply chains. The federal reporting system in particular will enable a direct comparison between entities in the same industries. It is intended that this will create public pressure on organisations to improve their practices. However, care needs to be taken to ensure that reports are accurate – misleading information in reports can be subject to significant penalties.

 

WHICH INDUSTRIES ARE LIKELY TO BE IMPACTED?

Fashion and apparel is an industry where modern slavery risks are apparent. Oxfam Australia’s #whatshemakes campaign is placing significant pressure on apparel retailers to ensure higher wages for garment workers in developing countries. However, modern slavery risks have also been identified in financial services, property, food and beverage, agriculture, mining and healthcare. When looking at supply chains, factors include where products are produced in high risk geographies (countries experiencing conflict or high corruption levels); or where there are vulnerable populations (migrants or unskilled workers). Reporting entities will need to examine these ‘hot spots’ and consider what controls and due diligence measures they have in place at the procurement stage.

Even within Australia, increased scrutiny is required. Building services, cleaning, travel, security and maintenance services have all been identified as sectors with a high risk of worker exploitation. Surveys conducted by the Fair Work Ombudsman have identified persistent underpayment of wages and other legal and ethical issues in these sectors. Organisations affected by these new laws will need to report on the actions they have taken to address modern slavery from 1 January 2019 onwards. Whilst some organisations will take a ‘tick the box’ attitude, a more constructive view is to see this as an extension of the company’s corporate social responsibility, and an opportunity to provide investors, employees and customers with insight into how the company is managing its modern slavery risks.

 

Elizabeth Ticehurst is Special Counsel – Employment at KPMG.

 

This article originally appeared in the September 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.

How to manage the ultimate remote workforce

When working life gets particularly stressful, many managers and leaders utter the old adage, ‘We’re not saving lives’. And, for most CEOs, that’s absolutely true.

But what if the organisation you lead actually does – literally – save lives? And then, what if your organisation also happens to be one of the most quintessential Australian brands in existence – right up there with Vegemite and the Sydney Opera House?

Oh, and just to keep it interesting: Let’s say that you and many of your staff spend large parts of your working lives flying long distances at breakneck speeds in tiny aircraft.

Now that is pressure on a whole new level.

Meredith Staib MIML agrees that being CEO of the Royal Flying Doctor Service (Queensland) is not a job for the faint-hearted. But she’s loving her role heading up one of the largest and most comprehensive aeromedical organisations in the world.

BUILT FOR THE TASK

Before joining RFDS, Staib was already one of Australia’s leading emergency assistance executives. She had provided leadership to global organisations such as the Cover-More Group (part of Zurich) and Allianz Global Assistance. Her experience also spanned clinical and corporate management roles in the health, medical assistance and travel insurance sectors.

As if all that weren’t enough, Staib has also held international board positions including being an executive committee member of the International Assistance Group (IAG) in Paris, France. In that role she shared global accountability for the IAG’s continued success and led the board in developing and defining IAG’s strategy.

That career trajectory suggests that Staib must be a strong and implacable leader. But is there anything that does scare her? And how does she manage a remote workforce scattered across more than one million square kilometres of land? IML ANZ chief executive David Pich CMgr FIML caught up with Staib to find out.

DAVID PICH: When someone thinks of the RFDS, it’s obviously the planes that spring to mind. But there’s a lot more to it than that isn’t there?

MEREDITH STAIB: That’s right. It’s not solely an aeromedical organisation. It does so much more. We provide free dental care. We’ve got a big mental health program. In fact, that’s probably one of our most rapidly growing programs. We do about 25,000 primary health consultations annually. We employ about 380 people including pilots, nurses, doctors, allied health professionals, mental health clinicians, dentists etc. We’ve got nine bases across Queensland, with 19 aircraft. In fact, if you combine all the aircraft across all the RFDS sections, we’re Australia’s third-largest airline after Qantas and Virgin.

MASTERING COMMUNICATION

DP: As a leader, how do you manage staff when they’re spread across a vast State like Queensland?

MS: Obviously, our people in Brisbane get to see the senior leadership team a lot of the time in the corporate office. But the experience is different for those based remotely. As a leader, the key to that is communication and making yourself available. You have to be clear on your strategy and make sure everyone knows the vision and mission of the organisation, and where we’re going. It’s important that the senior leaders in the business share that.

DP: What about face-to-face communication?

MS: Technology has made communication a lot easier, of course, with video conferencing, Skype, social media and so on. But as a leader, you really need to walk the floor. I’m a big advocate of that because you can’t sit in an office and expect all the information to come to you. So you need to be out among the people. Within 90 days of starting at RFDS, I made it a priority to get out and around to our bases. I’ve lived in Queensland for a long time but, when I made those trips, it really brought home to me what a vast state this is.

SOLIDIFYING STRATEGY

DP: The RFDS has existed for 90 years and some people might think, ‘Well, the CEO just has to keep the organisation strategy on the same track as before’. Is that the case?

MS: When I joined, the organisation had just formalised a five-year strategy and we’ve just started on that journey. But my experience of strategy is that you can’t ‘set and forget’. You should be reviewing your strategy every six months because things change. It could be technology, it could be people, it could be regulations. You need to be ahead of the game strategically. I think it’s also important to check in with people regularly, to align their work to the wider strategy. Then every year, our board has an offsite strategic board meeting in one of our bases to review the strategy. Are we still on track? Is it still right for the business? After my first 90 days in the role, I had the opportunity to present to the board. I validated that we have the right strategy and, as CEO, I was turning my mind to execution.

DP: And as a leader, a big part of strategy execution comes down to people, right?

MS: Yes, absolutely. People are one of the main pillars of our strategic delivery. I think they are the RFDS brand – that’s how important they are. I’ve been really struck how people are willing to represent the brand, and go the extra mile to make a difference.

People are also central to my thinking when I focus on future-proofing the organisation. We rely upon four skillsets that are in very short supply in Australia and overseas: pilots, nurses, mental health clinicians and doctors. So we can’t rest on our laurels there. We need to make sure we’re an employer of choice and we attract and retain talent. We need to support colleagues if they need to go and live somewhere remote, away from their family. Or if they need to work shifts, because we operate 24/7. Or if they need to work out of hours to support fundraising and community events.

DEVELOPING LEADERSHIP SKILLS

DP: Your workforce is clearly very passionate about what they do. They literally change the course of people’s lives for the better. However, that can sometimes come with a flipside can’t it? Passionate people can be amazing with their technical specialism, but not always strong at managing and leading those around them.

MS: I started out as a nurse myself and have worked with clinical professionals for most of my career. You shouldn’t assume that because someone is technically a great clinician, they’ll naturally be a great manager. Leading others is a skill people have to learn. I’ve been fortunate to develop the skills to manage people and drive organisations forward – but that has required training, qualifications, and experience. I think it’s our responsibility as leaders to provide those kinds of development opportunities for technical specialists who want to grow. We need to help them build upon the technical foundation they already have.

DP: Does mentoring have a role here too, do you think?

MS: Yes, I’m a big supporter of mentoring. It’s invaluable if you can have a person outside your organisation offering advice and guidance. That external perspective is so useful. I’ve been both a mentee and a mentor during my career and all those experiences have helped me professionally. When I look back over my own career, I’ve sought to learn something from all the leaders who I have worked with. I think that’s how you develop your own leadership style.

MANAGING RISK AND STRESS

DP: Flying planes in the air and dealing with medical emergencies, your organisation is exposed to a fair amount of risk. As a leader, how do you manage that?

MS: It’s when leaders underestimate risk that you run into challenges. So I take a rigorous approach to managing it. From my previous career experience, I understand health risk. And RFDS has got really strong clinical governance.

I’ve now learned a lot in a short space of time about the aviation side of the organisation too. As part of my leadership role, I hold the Air Operator’s Certificate from Australia’s Civil Aviation Safety Authority. So ultimately, should something go wrong, then that will rest with me as the manager holding the licence. That’s a lot of responsibility but I’m comfortable with it as I have an expert team in the aviation space.

So, I know I’ve got the right people in the right place. We have defined structures around reporting. These people have direct access to me, and I meet with them regularly. I think the main thing I need to do as the responsible manager is make sure they feel that we have an open and collaborative relationship. If they need me to raise any risk issues with the board, then that’s what I’m here for.

DP: Collectively, your organisation deals with life or death situations all the time. On a personal level, how do you manage stress?

MS: Like many people in the health sector, I’m passionate about what I do and consequently it can be challenging managing work-life balance. But my home life is a welcome distraction from work. I like to run and do gardening. I have two great kids and they help me switch off from work. The normal things like, ‘Mum, where’s my school hat?’ and ‘I need help with my homework’. That all helps.

But I don’t think anyone takes a senior leadership role and expects it to be a nine-to-five job. And modern technology means that everyone in today’s workforce is virtually connected 24/7. You can either see that as a challenge or an opportunity. I think it’s quite liberating to be able to work from anywhere in the world.

The full version of this article originally appeared in the September 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.

The business of mindfulness in modern workplaces

By Anthony O’Brien

 

It’s not the start of an Irish joke, but what do search engine Google, retailer Target and bank JP Morgan, share in common? Apart from making plenty of moolah, these corporate heavyweights have introduced a commitment to mindfulness practices into their workplaces in recent years.

While often associated with adherents to the Buddha rather than mammon, mindfulness training courses are becoming common in New Zealand and Australian workplaces as firms seek ways to reduce stress and absenteeism, increase productivity, develop better leaders, and generate more creative workplaces.

The Australian Psychological Society’s website says work-related stress results when the demands of work exceed resources for managing those demands. Another report from the Victorian Government says workers experience stress over organisation culture, bad management practices, job demands, the physical work environment, relationships at work, change management, lack of support, role conflict and trauma.

 

MINDFUL LEADERSHIP

As a leadership tactic, mindfulness helps people to be more effective by directing focus to the most pertinent task at hand, according to Harvard Business Review. Deprogramming multi-tasking tendencies and intentionally focusing with full attention results in higher quality interactions and decisions, says HBR.

Pippa Hanson CMgr FIML, Chief Executive Officer from The Sports Injury Clinic, regularly speaks on the topics of stress management, work-life balance and thriving under pressure. The IML ANZ Member believes the age of the mobile phone and the internet has increased the need for mindfulness. “People are on their emails, not just when they’re sitting in front of a computer but they’re getting access on their phones. They’re carrying those phones around with them, they’re contactable 24/7 if they’re not putting boundaries in place.”

Creating boundaries is being mindful of what limits you’re setting for yourself as a manager and leader, “not only to complete your day-to-day activities, but so you know what your day looks like and what time it starts and finishes,” Hanson advises. “If you allow your day to be interrupted by responding to every email, you’re not mindful of what your day looks like, and that causes pressure, stress, poor mental health, and a lack of productivity. So, a lack of mindfulness has a negative impact on people’s work day.” Hanson also advises managers and leaders to be aware of how many times per day they check emails, while strategies such as turning off app notifications, can improve mindfulness.

 

DEFINING MINDFULNESS

Hanson says mindfulness can be confusing for the uninitiated. “I find some people only associate it with meditation or colouring in. They don’t believe that they’re mindful when they do other activities like crafts,” she says. “Mindfulness is about being present and aware of your current situation, rather than being on a mouse wheel and just going through the motions every day.”

For Hanson, who manages a busy allied health business employing 60 staff including health practitioners and administrators, mindfulness includes taking a midday break to assess the first half of the day before the afternoon shift begins. “I walk, at the end of the day because after a busy schedule of meetings, phone calls and face-to-face contact, just walking and listening to a podcast, radio or music, allows me to switch off from work, before I step back into family time.”

Hanson adds that mindfulness doesn’t just speak to physical fitness, but mental fitness and the ability to cope with pressure, stress, and the unexpected.

 

Mindful leader, Catherine Stock-Haanstra FIML

 

FINDING THE SWEET SPOT

A 90-day mindfulness plan has been around since Warren Buffett was a boy. But it’s only now becoming more widely accepted in business, says Hanson. “Mindfulness has crossed over into leadership in the workplace for health and wellness as well as business strategy and time management.” While practising mindfulness is part of Hanson’s daily routine, it is also a major component of her firm’s broader strategy. “Our leadership team takes a day every quarter to switch off from everything. This day is about focusing on our achievements and where we’re going, but really without interruption and without taking the phone calls and without reacting to the emails. This enables us to be present, slow down and focus without the extra pressure.”

Hanson says individuals will have a unique mindfulness sweet spot. “Mindfulness is different for everyone, and everyone does respond differently, and it’s about identifying that for yourself. There are simple breathing strategies that you can do at lunchtime to slow your heart rate down, and to take those deep breaths, which when you’re rushing and busy you don’t often do. Others might walk around the block, or someone might say, ‘No, I’m going to put my headphones on and listen to music for 10 minutes’.”

Laps of a pool give swimmers plenty of time to cogitate and practise mindfulness, while Hanson says some people gain satisfaction from running or riding. “When you’re focusing solely on something different, your present activity, you are switching off from work, or your family life because you can’t think of both of those things at the same time.”

If managers and leaders can understand mindfulness, they are better placed to educate their teams. “Maybe the phones haven’t stopped and the team won’t take a lunch break or a tea break. However, if managers and leaders can teach their employees about walking away and getting some fresh air and then coming back, it just makes for better relations in workplaces, better relations with clients and better outcomes for everyone.”

The full version of this article originally appeared in the September 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.

The future of the workplace is flexible

By Anthony O’Brien

 

‘Working nine to five’ for many of us old enough to remember is more closely aligned with the offices, factories, and workshops of the 20th Century. A phrase also popularised by singer Dolly Parton, working nine to five is giving way to the flexible working arrangements demanded and legislated for, in Australia and New Zealand today.

 

According to the 2018 Deloitte Millennial Survey, the three most essential elements millennials look for from a new employer are pay (51%), culture (57%) and flexibility (44%). With millennials set to make up 42% of the workforce by 2025, Charles Go MIML, Research Product Manager at IML ANZ, says, “Flexibility is becoming a very important topic and will be the norm in the future.” Go hosted an IML ANZ webinar, ‘Navigating the Future of Work’ in April examining the importance of flexibility, the gig economy and the skills managers need to navigate modern workplaces.

 

It’s worth reiterating that workplace flexibility is enshrined in Australian law through the Right to Request Flexible Work arrangements that form part of the National Employment Standards (NES). This right to request flexible working arrangements applies to permanent workers and casuals employed for 12 months or more.

 

Catherine Heilemann AFIML, director at the Salary Coach, explains, “There are some eligibility criteria for the Request Flexible Work arrangements such as being a carer, having a disability, being 55 or older, experiencing domestic violence, being a parent and so on.” In a past career at IBM, Heilemann was the first manager to have a virtual team with a mix of Australian employees working flexibly and outsourced workers in China and India.

 

FLEXIBLE IS BECOMING THE NORM

According to a June 2018 survey from recruiter Hays, the most common flexible working practices employers offer are flexible working hours and compressed working weeks (77%), part-time employment (75%) and flex-place arrangements, such as working from home or an alternative location (66%).

 

“Some employment situations lend themselves towards greater flexibility,” Heilemann says. “It’s tough for some workplaces to offer the kind of flexibility that companies such as IBM offer because they have people working on shifts and who must attend a location to perform their work.

 

“Doctors, nurses, teachers, railway maintenance specialists, factory workers and the like must attend their place of work to do their job.” Although, Heilemann says many shift workers can bid for their start and finish times. “This is a common practice with airlines. Moreover, workplaces allow for staggered shifts starts such as at Sydney Trains, with 6 am, 7 am, and 8 am starts at some maintenance depots.”

 

Billie-Jo Barbara CMgr FIML, Deputy Director of Workforce Planning at Charles Darwin University, adds that her former employer, the NSW Government takes the view of ‘if not, why not?’ She says this encourages employers and leaders to think beyond compressed hours and part-time work towards flexible strategies such as staggered starts and finishes. “This might even be about allowing an employee who currently takes two hours to commute each way in peak times to start later,” says Barbara. “Flexibility looks like a whole different range of things.”

 

ORGANISATIONS MUST ADAPT

Notwithstanding the pervasiveness of flexible working, the concept appears to have limited influence on recruitment and retention, according to the 2018 IML ANZ Staff Retention Report. When asked the main reasons for resignations, only 6.6% of surveyed organisations listed ‘lack of flexible work arrangements’ as a main reason, compared to 75.7% of organisations who listed ‘to seek a new challenge.’

 

Moreover, only 7.4% of those surveyed said a ‘lack of flexible start and finishing times’ were factors in resignations compared to 38.7% that listed ‘insu­fficient financial reward. Despite these findings, Heilemann maintains that if an employer isn’t offering flexible working arrangements in some form, “then they probably won’t be winning any prizes as a great place to work.”

 

Barbara says that trying to implement policies suitable to current and future workforces can be challenging for leaders trying to operate a profitable organisation. “I’ve noticed, for example, more millennials want a portfolio career at the start of their careers rather than the end.” A millennial herself, Barbara has already sat on several boards and been a coach, in tandem with her previous full-time role as a director of human resources with the NSW Department of Planning and Environment.

 

KEEPING YOUR BEST PEOPLE

Concerning staff retention, Heilemann equates flexible working arrangements with a bank account. “While you are depositing, things go well. Retention issues can relate to many things and offering flexible work arrangements to those who value it will add to the bank account.”

 

Go maintains that flexible working makes it possible for a diverse group of individuals to work for an organisation. “These arrangements support returning mothers and aged workers who need to work part-time or from home, as well as workers with health issues or disabilities,” he says.

 

Heilemann believes it is possible for older workers to undertake backfills to cover for employees on parental leave. “But for those who want to stay in the workforce, but not on a full-time basis, flexible working is a sensible option,” she says.

 

As with any change, maintaining the drumbeat on flexible work is crucial. “The IML ANZ 2016 Staff Retention Report found that only 3% of organisations lost staff to resignations because of a lack of flexible working arrangements. In 2018, this number doubled to 6%.

 

“At the moment, it is only a small percentage of employees who are linking a resignation to lack of flexibility,” says Go. “However, the concern is that both resignations and the desire for workplace flexibility is trending upwards. It’s crucial managers and leaders champion flexible working arrangements.”

 

IML ANZ itself celebrates the benefits of flexible work for people and organisations in a number of ways, including Chief Executive David Pich CMgr FIML being an ambassador for Flexible Working Day.

 

ROOM FOR IMPROVEMENT

An area Heilemann has identified for improvement relates to those leaders who don’t trust their employees with flexible work arrangements. “These leaders don’t necessarily discourage working flexibly but do not encourage it with real intent,” she explains. “I’ve seen leaders in recent times who talk flexible work, but the team says behind their back: ‘oh they don’t like it.’ This discourages people from asking for flexible working. To those leaders, I say: set the guidelines for flexible work. Then let your people have it. Be sure to lead and manage the outcomes, not the hours at the desk working away or pretending to work.”

 

Barbara subscribes to the view that many employees aren’t aware of the flexible arrangements on other. For example, when Barbara worked in a human resources role for the NSW Government she wasn’t aware of provisions for a career break. “And, I worked in human resources! It wasn’t until I moved to the NSW Department of Planning that I became aware this provision existed.

 

The conversation about workplace flexibility is not just about women working part-time continues Barbara, “But it is about taking a study break, or the opportunity to try a different career path. Successful workplace policies are dependent on the culture of an organisation and the willingness of employers to enable these policies.

 

“The smart employers have recognised the research that workplace flexibility will help attract and retain good people. For some organisations, there is a lack of awareness, while the incidences of employers deliberately denying these policies are in the minority now.”

The full version of this article originally appeared in the September 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.

Demystifying Agile methodology

By Nicola Field

 

In today’s fast-paced world, the term ‘agile’ has become ubiquitous. Ask any manager or leader if they’re agile, and the response is bound to be a resounding “Yes!” But an innovative project methodology is redefining what agility is all about – and it has applications across a wide range of industries and organisations.

At this stage, some distinctions are essential. Lorna Worthington CMgr FIML, is Managing Director of Baker Worthington, and a Registered Agile Practitioner. She explains, “Agile leadership and/or management is the style. Agile Project Management is the tool or concept used for execution of projects.”

Even with this clarification, to the uninitiated, Agile methodology can appear baffling. It comes with its own language that speaks of scrums, sprints, Kanbans and stand-ups. And, as Agile first arrived on the scene around 20 years ago, a range of methodologies have evolved including Prince2, Prince 2 Agile and SCRUM. It can all seem very confusing.

Tom Lynam, Client Engagement Lead at Management Consultants – Tanner James, acknowledges that one of the first challenges of the Agile methodology is to understand what it’s all about, and how it can benefit an organisation. To build a clear picture, he says it’s worth heading back to where Agile first began.

 

FASTER, TIGHTER, MORE ADAPTIVE

As Lynam explains, “Agile originated in the world of software development. It was a way of working that allowed new software to be developed in smaller, shorter cycles – or bursts of activity. This way, ‘Version 1’ could be quickly completed, and then improved upon to reach ‘Version 2’. There was no point doing months of work if the customer’s needs changed or if the requirements changed over time,” adds Lynam. “So the process was simple: Develop, test and learn, then build on the product from there.”

As Lynam points out, this methodology allowed software developers to get a product to market quickly, achieving something close to customer requirements while incorporating feedback along the way.

 

REVOLUTIONISING PROJECT MANAGEMENT

The Agile approach is very different from the more traditional ‘waterfall’ system of project management. The latter involves a sequential, linear process spanning several distinct phases that typically include project initiation, project planning, project execution, and project completion.

A key downside of the waterfall approach is that it can hinge on very specific, rigid assumptions being in place from the outset. A sudden change to the project’s parameters have the potential to render much of the work completed to date useless, and this can throw timelines and budgets into disarray. Agile can help to overcome such risks.

Worthington explains, “Fundamentally, Agile is a bottom-up approach that empowers teams to make decisions and drive change. The approach focuses on gathering the experience of customers, staff, managers and other key stakeholders, then looking at how that information is acted upon and leveraged within the organisation.”

 

WIDELY APPLICABLE

As with any innovation, it may initially be unclear how Agile can benefit an organisation. It can be helpful to refer to the 12-point ‘Agile manifesto’ that was drawn up in the early days to encapsulate the key aims. While many are specific to software development, all industries can take relevance from several of these founding principles, including:

  • Welcome changing requirements, even late in development.
  • Build projects around motivated individuals. Give them the environment and support they need, and trust them to get the job done.
  • The most efficient and effective method of conveying information to and within a development team is face-to-face conversation.
  • Continuous attention to technical excellence and good design enhances agility.
  • Regularly reflect together on how to become more effective, then tune and adjust team behaviour accordingly.

 

Moreover, in today’s environment where managers are under pressure to accelerate, Agile leadership can offer distinct advantages.

As Worthington points out, an Agile leader doesn’t direct or manage projects. Rather, they offer support by removing bottlenecks. Most importantly, they articulate where the organisation is going and guide the team towards this broad vision.

 

ADAPTING TO AGILE

While Agile has its benefits, leaders and managers need to assess whether this approach is right for their industry, their organisation and a particular project.

Lynam believes that some industries are better suited to Agile than others. “Software development is at the far end of the scale. It is very well suited to an iterative approach. But if you’re looking at something like the construction of, say, a major bridge, the iterative approach may be less suitable.”

Academic research shows that Agile has been used with success across a variety of industries, from marketing and food manufacturing to the development of nuclear power plants.

However, even if the industry is suitable, Agile is not right for every organisation.

Lynam notes, “Agile will struggle in a ‘command and control’ environment. A core concept of the methodology is that the people doing the work are best-placed to make the decisions. This means you need a lot of trust in employees.” He is quick to add that organisational culture may be more of a blocker to Agile rather than a reason not to adopt it: “It may be that the organisation needs to change its culture.”

 

TAKE IT SLOW

Making the decision to adopt Agile methodologies can be invigorating for leaders and managers – and their teams. However, there are pitfalls to avoid.

Lynam explains, “A typical mistake we see when organisations aim to adopt the Agile methodology is tackling wholesale change from the outset. We recommend starting small. Bring Agile into smaller projects, test and learn using one team, and understand what worked and what didn’t.”

There can be other challenges too. Staff scheduling can be an issue as Agile projects call for a group approach. Teams can also be impacted by change requests – and approvals – which can occur quickly. This highlights the need for every team member to be able to interact, and more importantly, accept that rapid change is a possibility at any stage of a project.

As Worthington notes, “Change generally translates into varying levels of disruption, and operating in this environment demands a flexible, bottom-up approach to management and leadership.”

 

BECOMING AGILE

For managers and leaders interested in gaining accreditation in Agile methodologies, a variety of courses are available. Some are available online, others involve attending multi-day courses.

Lynam urges care in the choice of trainers explaining that while there is a wide range of price points, “You get what you pay for”, he cautions.

“Before investing in Agile training, due diligence should be undertaken to be sure you have the right support and the right level of training and coaching,” says Lynam. “Plenty of organisations sell silver bullets, but in business there are none. It’s a matter of looking at what’s available and taking best practice and tailoring this to your organisational structure.”

Lynam notes, “Formal training allows individuals to spend time with someone who has ‘been there and tried it’, and who should be able to provide pragmatic advice on how to implement the techniques in the Agile method. That said, training only gets you so far, and on-the-job training is highly valuable.”

The full version of this article originally appeared in the September 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.

Six ways leaders can inspire 21st century employees

By Sam Bell FIML

 

Many leaders struggle to inspire others. Yet, according to a survey conducted by Bain Research, employees are more than twice as productive if they are ‘satisfied’ employees. This suggests leaders who can inspire might provide a powerful competitive edge for their organisations.

In a similar vein, Harvard Business School gathered data from the assessments of more than 50,000 leaders, and the ability to inspire stood out as one of the most important competencies. It was the single trait that created the highest levels of staff engagement, and it separated the best leaders from everyone else. Crucially, it was what most employees wanted to see in their leaders.

Underscoring the importance of inspirational leadership inside workplaces, Gallup identified in their State of the Global Workplace report that 51% of employees are unengaged in their work and 17% are actively disengaged. This means that, on average, only 32% of employees are actively engaged in the workplace. Ultimately, organisations cannot survive or perform well with statistics like these.

 

TWO TYPES OF INSPIRATIONAL LEADER

I believe inspirational leaders can be placed in two distinct categories. Firstly, there are leaders who inspire a diverse population of people whom they have never physically met. These are usually leaders in their field – sport, politics, military and business – whom people admire because of their vision, their struggle, their achievements or their failures. Perhaps the most highly acclaimed inspirational figure of recent times who falls into this category is Nelson Mandela. People admire his lifetime of struggle and leadership for his nation on becoming President. Whilst most of us never met the man, we felt inspired by his journey.

In the second category are the people you know and see every day who give you the inspiration to do better in your daily life. This category of inspiration is by far the most important in my opinion. These people might be your family, friends, colleagues and yes, your workplace managers and leaders. It’s these ‘everyday people’ who give you a vision to be better, to improve, and who provide a purpose in life. These leaders understand the shadow they cast over others and ensure that, within their shadow, people know where they are going and the role they are playing to get there.

Today’s workplace leaders in this second category often lack the playbook to inspire today’s workforce, which is increasingly made up of employees who expect more meaning and value from their workplace. Where today’s leaders have typically cut their teeth in the workplace of the 20th century, today’s employees are increasingly products of the 21st century! The critical question when solving this leadership dilemma is: how do today’s ‘everyday leaders’ inspire the people they lead?

 

SIX WAYS LEADERS CAN INSPIRE OTHERS

  1. Be passionate about the vision and mission. Sharing a vision and mission in a way that enables others to feel passionate is a useful starting point when inspiring staff. The vision and the mission provide essential anchors for empowering others to feel that their work has a purpose and meaning beyond everyday tasks. When a leader communicates the big picture regularly it can assist in reinforcing why the organisation exists.
  2. Listen to your employees. People need to see their ideas being incorporated into the team and into the organisation and/or they need to understand the reasons they weren’t adopted. The ability to inspire others is not only about doing; it’s about listening and explaining.
  3. Make people feel included. Feeling inspired is about feeling connected to the actions and processes that lead to the achievement of the organisation’s goals or to the decisions made. When a leader includes people in the decision-making process they feel a sense of ownership of that decision.
  4. Demonstrate integrity. While vision and passion are important, employees must also trust a leader. Trust stems from seeing that a leader’s behaviour is aligned to what they say. They speak and live by their values and behave ethically. Leaders set the pace through expectations and example.
  5. Establish an environment of continuous improvement. This includes providing opportunities for employees to grow and develop, both personally and professionally, and can be achieved by setting goals and targets, allowing for secondments to other parts of the business, establishing special projects or encouraging further study.
  6. Recognise achievement. While financial reward is undoubtedly a significant motivator, recognition plays a vital role in making employees feel important and appreciated. Indeed, research has shown that a key source of inspiration for employees is speaking directly to them about the value of their work to the organisation.

 

It’s vital for workplace leaders to remember the influence they have over others. Take action to become an inspirational leader. Someone is always watching.

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This is an edited extract from IML ANZ’s latest book, Leading Well: 7 attributes of very successful leaders (Major Street Publishing, A$34.95).

The book highlights seven attributes that ignite inspiring leadership. It focuses squarely on the personal attributes that can transform managers into leaders and good leaders into great leaders.

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This article originally appeared in the September 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.

Career Doctor: How do you know if you are behaving ethically?

By Peter Cullen FIML

 

Whilst facilitating, I often see a lot of blank faces when I ask the question ‘How do you know if you are behaving ethically in your workplace?’

These blank faces reflect the fact that ethical behaviour is not promoted or alive in many workplaces. This can expose organisations to all kinds of problems, leading to legal ramifications or worse. The intentional disregard for ethics by some led to the recent Royal Commission into Misconduct in the Banking, Superannuation and Financial Services Industry whose findings rocked the sector and shocked people from all walks of life across Australia.

 

LEARNING ETHICS

Ethics is a very broad subject. In Australia alone, there are more than 20 bachelor’s degrees offered in the subject. One of the many topics covered in a degree is business ethics. This represents the practices that any individual or group exhibits within an organisation that can positively or negatively affect the business’s core values. It applies to all aspects of business conduct and is relevant to the conduct of individuals and entire organisations.

There is also the question of morals when discussing ethics. Morals refer to an individual’s personal principles regarding what is right and what is wrong. It is very easy for a person’s personal principles to guide their behaviour rather than adhering to business ethics. There can also be personal conflict between the two, making some situations even more difficult for individuals.

 

HUGE POTENTIAL CONSEQUENCES

Unethical behaviour by leaders can lead to catastrophic outcomes for an organisation. Widespread and continuous unethical behaviour by staff can cause untold damage to culture and reputation.

The downfall of Enron in 2001 is a classic example. It led to the imprisonment of several of its senior leadership group and destroyed one of the world’s largest audit firms Arthur Andersen. Charges laid on the senior leaders included manipulating accounting rules, money laundering, bank fraud, insider trading and conspiracy.

 

ETHICAL GUIDELINES

A quick question: Do you know your organisation’s core values, code of conduct, policies, procedures, processes and systems and do you live them in your workplace?

If you do, congratulations. If you don’t or are unsure, you have some work to do because those values probably define the ethical expectations in your workplace. In addition to the values, there is also legislation such as the Fair Work Act, Work Health and Safety Act and others. A great place to start if you are unsure about any of these is to speak to your human resources team.

There are many benefits when all employees from top to bottom are behaving ethically. They include trust, honesty, integrity, transparency, consistency, fairness, improved decision making, productivity and many more. Ethical behaviour creates an environment where people feel safe to speak up and challenge unethical behaviour knowing they are supported by the organisation.

Every person in every organisation – whether large or small – is responsible for behaving ethically in the workplace. Leaders are role models and must lead the way with ethical behaviour. People will observe their leaders’ behaviours and whatever they do becomes permissible for others.

Become a role model for others by embracing and living ethics in the workplace.

 

Peter Cullen is an education and training facilitator. He conducts three-day programs that engage participants in developing and implementing their capabilities as managers and leaders.

 

This article originally appeared in the September 2019 print edition of Leadership Matters, IML ANZ’s quarterly magazine. For editorial suggestions and enquiries, please contact karyl.estrella@managersandleaders.com.au.